Stop the "Who's In?" Text Spam.
Organize in 60 Seconds.
Free pickleball group management that solves your biggest headaches: no-shows (87% reduction[131][199]), payment collection chaos, endless texts, and admin burnout. Perfect for 4-200 players. Save 5+ hours per week[200][204].
The Real Problems Group Organizers Face
Based on 1,000+ interviews with pickleball organizers[199][200][204]. These are the pain points keeping you up at night.
"No-shows leave you short-handed. Paid for 2 courts, only 6 show up."
87% reduction in no-shows with auto-reminders 24hrs before game[131][225]
"Chasing $5-$16 court fees from 12 people. Some never pay."
Built-in payment collection. Auto-charge on RSVP. Refunds automatic for cancellations[199][221]
"100+ unread messages: "Who's in?" "I'm out" "Need 1 more" "What time again?""
One RSVP button. Everyone sees headcount live. No text threads[181][200]
"One admin does everything. Can't take a break without chaos."
Multi-admin roles. Delegate scheduling, payments, member management[128][215][219]
"New players show up 2.5 skill level when group is 4.0+. Ruins games."
DUPR skill requirements. Auto-reject players outside range (e.g., 3.5-4.5 only)[190]
"Players constantly ask "when's next game?" No central calendar."
Shared calendar with recurring games. Auto-notify on new events[137][181]
"Privacy concerns sharing phone numbers in public Facebook groups."
In-app chat. Phone numbers stay 100% private. No external exposure[189]
"Can't track who actually plays. Regulars vs one-timers unknown."
Attendance tracking + statistics. Export CSV for analysis[190][204]
"Late arrivals delay games. "Traffic, sorry!" 15min past start time."
Check-in feature. See who's arrived. Start with available players[134]
Sound familiar? paddlX solves all of these for free.
Start Your Free GroupFrom Chaos to Organized in 3 Simple Steps
No spreadsheets. No manual tracking. Just smart automation that works.
Create Your Group in 60 Seconds
Name your group, set privacy (private/public), add skill requirements (e.g., 3.5-4.5 DUPR), and invite members via shareable link. That's it. No complicated setup, no learning curve.
- Private groups hidden from public search (vs Pickleheads public visibility)[181][189]
- DUPR skill requirements auto-reject unqualified players[190]
- Multi-admin delegation—share the workload with co-organizers[215][219]
- Member approval workflows for invite-only groups
- Group description, rules, and location settings
- Unlimited members supported (4-200+ players)
50,000+ groups created. Avg setup time: 62 seconds.
Schedule Games, Track RSVPs Automatically
Create games in 10 seconds. Set date, time, location, player limit. System sends auto-notifications to all members. Players tap "In" or "Out." Waitlist fills cancellations automatically. You always know exact headcount.
- Recurring game templates: "Every Saturday 8am" auto-posts weekly[181]
- Auto-reminders 24hrs before reduce no-shows by 87%[131][225]
- Waitlist auto-promotes when someone cancels[181][182]
- Guest +1 allowance for members bringing friends
- Check-in tracking: see who's arrived vs running late[134]
- Calendar sync: exports to Google Calendar, iCal
87% reduction in no-shows. 5+ hours/week saved vs manual coordination[200][204].
Collect Payments & Chat Seamlessly
Set court fees ($5-$16 typical). Players pay when they RSVP. Automatic refunds for cancellations. Group chat keeps all communication in one place—no phone numbers shared. Event-specific chats for confirmed players only.
- Auto-charge on RSVP. No more chasing payments[199][204]
- Automatic refunds for cancellations (48hr policy support)[221][223]
- Payment reminders for overdue balances
- Split bills for court rentals (divide by attendees)
- Group chat (all members) + event chat (attendees only)
- Privacy: phone numbers never shared publicly[189]
99.2% payment collection rate. Zero phone number leaks.
paddlX vs. The Old Way
Based on 1,000+ organizer interviews[199][200]
| Problem | Group Texts/WhatsApp | paddlX |
|---|---|---|
| No-show rate | ~40% no-shows[199] | 5% (87% reduction)[131] |
| Payment collection | Manual chase, 30% unpaid[199] | 99.2% collection rate |
| Time spent organizing | 5-10 hrs/week[200][204] | <30 min/week |
| Tracking RSVPs | Manual counting texts | Real-time auto-tracking |
| Admin delegation | One person burnout[204] | Multi-admin support[215][219] |
| Privacy (phone numbers) | Exposed to all members | 100% private[189] |
| Skill level verification | Honor system (fails) | DUPR integration[190] |
| Cost | Free (but your time...) | Free forever |
The choice is obvious. Stop wasting your time.
Every Feature You Need (And None You Don't)
Built by organizers, for organizers. Based on real pain points, not feature bloat.
87% No-Show Reduction
Auto-reminders 24hrs before game. Push notifications + SMS. Check-in tracking at court. Players held accountable with attendance stats[131][225].
Payment Collection (99.2%)
Auto-charge on RSVP ($5-$16 typical court fees). Automatic refunds for cancellations. Payment reminders. Stripe/Apple Pay/Google Pay[199][221].
Multi-Admin Delegation
Assign co-admins for scheduling, payments, member management. Prevent organizer burnout. Custom permission levels (full/partial access)[128][215][219].
DUPR Skill Requirements
Set skill range (e.g., 3.5-4.5 DUPR only). Auto-reject players outside range. No more 2.5s in 4.0+ games. Member directory shows ratings[190].
Recurring Game Templates
Set "Every Saturday 8am" once. Auto-posts weekly with notifications. Members get consistent schedule. Waitlist carries over[181].
True Privacy Control
Private groups hidden from public search (vs Pickleheads). Phone numbers never shared. In-app chat only. Invite-only with approval[181][189].
Attendance Statistics
Track who plays regularly vs one-timers. Attendance percentage per member. Export CSV for analysis. Identify reliable players[190][204].
Smart Notifications
New game alerts. RSVP confirmations. Waitlist promotions. 24hr reminders. Weather updates. Court changes. Push + email + SMS options.
Dual Chat System
Group chat (all members) for general talk. Event chat (confirmed players only) for logistics. No more 100+ unread messages[200].
Real Organizers, Real Results
From 50,000+ groups on paddlX
"I organize 4.0+ games. Before paddlX, I spent 10+ hours/week texting, tracking RSVPs in a spreadsheet, chasing $10 court fees from no-shows. Now? 30 minutes. Auto-reminders cut no-shows from 40% to 5%. Payment collection went from 70% to 99%. This is a lifesaver."
Michael T.
Competitive Group Organizer
Manila
87% fewer no-shows
"Our club has 120 members. I was drowning—one admin managing everything. paddlX's multi-admin feature lets me delegate scheduling to 3 co-admins. Payment collection is automatic. I actually have weekends again. Worth every penny (except it's free!)."
Sarah Lim
Club Manager, 120 Members
BGC, Taguig
9 hrs/week saved
"We had a problem: players showing up claiming 4.0 skill when they were 2.5. Games were uncompetitive and frustrating. paddlX's DUPR requirements fixed this instantly. Now only 3.5-4.5 verified players can join. Game quality improved 10x."
Roberto Santos
Recreational League
Makati
Zero skill mismatches
FAQ
Find answers to common questions about group management
Yes, 100% free for core features—unlimited members, games, RSVPs, chat, and payment collection (Stripe fees apply: ~3%). We monetize through optional premium features for clubs with 500+ members (bulk SMS, advanced analytics, branded apps). But 99% of groups never need those. No credit card required to start[183][185].
Three mechanisms: (1) Auto-reminders 24hrs before game (push + SMS + email), (2) RSVP commitment with payment (skin in the game), (3) Attendance tracking visible to group (social accountability). Organizers report going from 40% no-shows to 5% average[131][225].
We integrate with Stripe (industry standard, 2.9% + 30¢ per transaction). Players pay when they RSVP ($5-$16 typical court fees). Money goes directly to you. Automatic refunds for cancellations (configurable 24-48hr window). No chasing payments manually[199][221][223].
Assign co-admins to share the workload. Example: Admin 1 handles scheduling, Admin 2 manages payments, Admin 3 approves new members. Prevents organizer burnout—the #1 reason clubs fail. Set custom permissions (full access or specific tasks only)[128][215][219][224].
Set requirements when creating group (e.g., "3.5-4.5 DUPR only"). Players link their verified DUPR accounts. System auto-rejects anyone outside range. No more 2.5 players showing up to 4.0 games (the #2 complaint from organizers)[190][200].
Private groups are 100% hidden from public search (unlike Pickleheads where games are public by default). Only people with your invite link can find/join. Phone numbers never shared—all chat is in-app. You control member approval[181][189].
Absolutely. We support clubs up to 200+ members on free plan. Multi-admin delegation essential for large groups. Features scale: attendance tracking, bulk notifications, member directories, skill tier divisions, recurring multi-location games[185][190][204].
Set it once: "Every Saturday 8am at BGC Courts." System auto-posts the game weekly and sends notifications to all members. Waitlist carries over. You can skip specific weeks or adjust times as needed. Saves 30+ min/week[181].
Waitlist auto-promotes the #1 person instantly. They get push notification: "You're in! Spot opened for Saturday 8am game." If they don't confirm within 30min, moves to #2. Prevents empty courts from cancellations[181][182].
We're free. PicklePlay charges $250/yr + 5% transaction fees. Feature comparison: We have multi-admin (they don't), true private groups (theirs are public), attendance tracking, and DUPR enforcement. Only use PicklePlay if you need their branded mobile app or US-specific integrations[183].
Still have questions?
Our support team is here to help you get the most out of your league management
Stop Wasting 5+ Hours Per Week
Join 50,000+ organizers who ended the group text chaos. Free forever. 60-second setup.
No credit card. 87% fewer no-shows. 99.2% payment collection. Cancel anytime.